Kendall County Times

Kendall County Times

Thursday, November 14, 2019

Oswego Community Unit School District 308 Board of Education met September 9

By Angelica Saylo Pilo | Oct 14, 2019

Meeting 04

Oswego Community Unit School District 308 Board of Education met Sept. 9.

Here is the minutes provided by the board:

1. Call to Order – Executive Session (6:45 pm)

The meeting was called to order at 6:47 p.m. by Mrs. Lauri Doyle 

1.1 Roll Call:

Upon Roll Call the following members answered present:

Matt Bauman, Lauri Doyle, Ruth Kroner, Brent Lightfoot, Toni Morgan, Alison Swanson

Members Absent (at roll call):

Heather Moyer

2. Closed Session

2.1 Enter Closed Session under statute(s): 5 ILCS 120/2(c)(1) 5 ILCS 120/2(c)(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity; 5 ILCS 120/2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees; 5 ILCS 120/2(c)(6) The setting of a price for sale or lease of property owned by the public body

A motion was made by Mrs. Ruth Kroner, second by Mr. Matt Bauman, to enter closed session under statute(s): 5 ILCS 120/2(c)(1) 5 ILCS 120/2(c)(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity; 5 ILCS 120/2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees; 5 ILCS 120/2(c)(6) The setting of a price for sale or lease of property owned by the public body

Final Resolution: Motion Carried 6-0

Aye: Mr. Matt Bauman, Mrs. Lauri Doyle, Mrs. Ruth Kroner Mr. Brent Lightfoot, Ms. Toni Morgan, Mrs. Alison Swanson

The Board of Education entered closed session at 6:48 p.m.

2.2 Return to Open Session

A motion was made by Mrs. Ruth Kroner, second by Mr. Matt Bauman, to return to Open Session.

Final Resolution: Motion Carried 6-0

Aye: Mr. Matt Bauman, Mrs. Lauri Doyle, Mrs. Ruth Kroner, Mr. Brent Lightfoot, Ms. Toni Morgan, Mrs. Alison Swanson

The Board of Education returned to Open Session at 7:33 p.m.

3. Call to Order – Public Session (7:30 pm)

The meeting was called to order at 7:35 p.m. by Mrs. Lauri Doyle 3.1 Roll Call:

Upon Roll Call the following members answered present:

Matt Bauman, Lauri Doyle, Ruth Kroner, Brent Lightfoot, Toni Morgan, Alison Swanson

Members Absent (at roll call):

Heather Moyer

Administration Present:

Superintendent of Schools Dr. John Sparlin

Associate Superintendent of Educational Services Faith Dahlquist Chief Financial Officer Christi Tyler

Others Present:

Board Attorney Maureen Lemon, Ottosen Britz Kelly Cooper Gilbert and DiNolfo, Ltd; as well as employees of the District and members of the community.

Recording Secretary:

Ursula Coan

3.2 Pledge of Allegiance

Pledge of Allegiance was led by Board President Lauri Doyle

4. Public Comment

4.1 Opportunity for the Public to address the Board of Education

Marcy Link – parent of two students at Homestead Elementary, stated that speaking as a representative of other community members, she would like to ask the Board to put the referendum back on the ballot. Mrs. Link specifically stressed how important the junior high sports are to her family as well as many other members of the community.

5 Comments/Reports

5.1 Board Member Comments

Brent Lightfoot commented on the upcoming OFEE Fall Festival fundraiser, taking place at Northfork Farm in Oswego on September 27th. Mr. Lightfoot shared that he will be the DJ for the festival and that all the money raised by OFEE will be given back to teachers to use in classrooms.

Toni Morgan stated that she attended the OHS curriculum night where an enthusiastic staff did a wonderful job explaining what the students would be working on throughout the year.

Ruth Kroner attended the same event, as well as curriculum night at Traughber JHS. Mrs. Kroner commented that both events were organized very well.

Matt Bauman stated that we have great leadership and staff at our buildings and that they do a terrific job running the curriculum nights and making sure that parents find their way. Mr. Bauman also commented on the new Tyler system and how much information is available to parents. It’s almost too much information, but there is much detail with that system, which is impressive.

Lauri Doyle shared that she recently had the opportunity to meet with one of our State Representatives, Stephanie Kifowit. Information and updates were shared regarding some opportunities for the district to capture some funding as part of the property tax relief effort. Mrs. Doyle commented that Representative Kifowit was very generous with her time, explaining her thoughts on where we could provide some opportunities for our district to gain more State funding. Representative Kifowit will be chairing the Old Debt Taskforce, which is a sub committee of the Property Tax Relief Taskforce.

Mr. Lightfoot also shared that he is representing the school district on the Kendall County Complete Count Census Commission Initiative. The first meeting took place today and the projection was that about 18% of the county’s population was not counted at the last census. Potentially, that means the loss of about 37M to the county. Therefore, it is very important that we can be as close as possible, so please encourage everyone you come into contact with to complete the census.

6. Presentations

6.1 MTSS (Multi-Tiered Systems of Support) Analysis

Mrs. Dahlquist, Associate Superintendent for Educational Services, shared a presentation about MTSS (Multi-Tiered Systems of Support) in District 308.

Mrs. Dahlquist informed everyone of what MTSS means, the assessment of MTSS implementation in District 308 and our plans for improvement.

Board priority #1 focuses on the multi-tiered systems of support to increase growth in academic success and social emotional learning.

There are 3 tiers of support for academics and behavior:

 Differentiated Core

 Supplemental Support

 Intensive Support

MTSS is a way to assure that each student gets what he/she needs to make growth and reach their highest level of learning and personal development.

For all tiers there must be expectations for effective instruction, ways to ensure that it is happening and data to determine how well the instruction is working. If we can catch students early on, we then don’t need to provide a lot of resources later on when it gets more costly.

The following systems need to be in place:

 Create a framework for instruction – reading, math and behavior – provide training and supports for teachers and principals

 How do we monitor that it is in every classroom – design systems to monitor instruction

 How effective are we – choose data/create systems to use data

Mrs. Dahlquist stated that first we need to create a common vision and use data to monitor the effectiveness of the intervention.

The following questions were asked:

What are the expectations of principals learning and using these frameworks?

Mrs. Dahlquist commented that the format of the all level principal meeting now includes some of the best practices of instruction and in return principals are encouraged to do the same with their faculty. The principals will be very much part of the process. Much of this is tied around good instruction, but teachers have to put in their own style and personalities as well as react to the students. Every school has different demographics and different needs.

Will there be teachers included on the committees?

Mrs. Dahlquist stated that there would be and already are, for both, reading and for math.

Mrs. Kroner mentioned that she has heard from staff members who had the experience of being on committee and not feeling heard.

Mrs. Dahlquist assured the board members that this is not the way she is planning to conduct her curriculum committees.

How will we know when our district is showing progress?

Depending on how much we need to do, we might just take a piece of it and then move on to the next or we can tackle a few pieces at a time. Through the monitoring piece, we will know that it is actually happening in the classroom. Following that, some pieces need to be measured and then we will end up with some assessments to show that a certain piece is really improving the instruction.

Once the common vision is established and all voices are heard, we can support each other to get there. This vision needs to be unique to our district and where we want to go.

Will this process be used for other groups, like our English Learners and Special Education? Mrs. Dahlquist stated that all groups will be represented at the table. What is good instruction has it’s foundation in every program we look at.

The complete presentation for MTSS in SD 308, including audio, can be found at the following link: https://go.boarddocs.com/il/oswego308/Board.nsf/vpublic?open

7. Approve Consent Agenda

7.1 Approval of Minutes from previous Meetings

7.2 Acknowledgement of Freedom of Information (FOIA) Requests

A motion was made by Mrs. Ruth Kroner, second by Mr. Matt Bauman, to approve all items under consent, including 7.1 Minutes from the August 19, 2019 Board of Education Meeting, Open and Closed Session and 7.2 to acknowledge the FOIA Requests

Final Resolution: Motion Carried 6-0

Aye: Mr. Matt Bauman, Mrs. Lauri Doyle, Mrs. Ruth Kroner, Mr. Brent Lightfoot, Ms. Toni Morgan, Mrs. Alison Swanson

8. Information Only

8.1 Chiller for Oswego High School

Mrs. Tyler stated that the Chiller at OHS is 26 years old with a life expectancy of 15-18 years. On August 21st, bids were publicly opened and 18 contractors elected to bid on the project. Bids ranged from $340,000 to $554,500 with C Acitelli Heating coming in with the lowest bid in the amount of $340,000. Administration is recommending to award the contract to C Acitelli Heating company. Mr. Allison added that we applied for a Energy Rebate on this project that could pay up to $30,000 if approved.

Mr. Allison explained that there is more than one chiller at OHS. One of them was replaced in 2010 with a newer model of a smart chiller and in 2012 an addition was added which also resulted in a new and larger chiller. We anticipate that this should get us through until 2035 before we need to replace those. This project will be paid out of DSEB funds.

8.2 Snow Plowing Bid

Mrs. Tyler stated that the district does not have the resources to plow the entire district in time for staff and students to arrive at the buildings. Therefore we bid out 13 buildings to be plowed by contractors. A total of four vendors submitted a bid and we are recommending the contract be awarded to multiple vendors as has been past practice. The bid was written as a three year contract, but it is really one year with an option to renew for up to three years.

Mrs. Doyle asked if one of the contractors for some reason was not able to plow a certain building, would this contract allow one of the others to get it done? Mr. Allison responded that the snow plow community is tight and rely on each other to complete jobs. There is no doubt that if there was an issue, one of the others would pick up the slack.

Mrs. Kroner asked how it gets determined which schools are contracted out. Mr. Allison responded that it is mostly geographic and the way it’s split up has been past practice.

Mrs. Doyle commented that it might be a good time to look at the geography to determine what we plow in house versus what we contract out, especially if we are looking at shared services as an opportunity in the future for cost reduction.

9. Action Items

9.1 Rejection of Salt Storage Bids

A motion was made by Mrs. Ruth Kroner, second by Mr. Matt Bauman, to reject all Salt Storage Bids presented at the August 19, 2019 Board of Education Meeting

Final Resolution: Motion Carried 6-0

Aye: Mr. Matt Bauman, Mrs. Lauri Doyle, Mrs. Ruth Kroner, Mr. Brent Lightfoot, Ms. Toni Morgan, Mrs. Alison Swanson

9.2 Approval of Fuel Bid

A motion was made by Mrs. Ruth Kroner, second by Mr. Matt Bauman, to approve a three year contract with Petroleum Traders as presented

Final Resolution: Motion Carried 6-0

Aye: Mr. Matt Bauman, Mrs. Lauri Doyle, Mrs. Ruth Kroner, Mr. Brent Lightfoot, Ms. Toni Morgan, Mrs. Alison Swanson

9.3 Approval of Personnel Report

A motion was made by Mrs. Ruth Kroner, second by Mr. Matt Bauman, to approve the Personnel Report as presented

Final Resolution: Motion Carried 3-3

Aye: Mr. Matt Bauman, Mrs. Lauri Doyle, Mrs. Ruth Kroner, Nay: Mr. Brent Lightfoot, Ms. Toni Morgan, Mrs. Alison Swanson

Dr. Sparlin stated that this Personnel report needs to pass, therefore another discussion is needed. Mrs. Lemon added that the Board could return to closed session, talk about specific concerns and amend the personnel report if needed, then return to open session to take another vote.

10. Closed Session

10.1 Enter Closed Session under statute(s): 5 ILCS 120/2(c)(1) 5 ILCS 120/2(c)(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity

A motion was made by Mrs. Ruth Kroner, second by Mr. Matt Bauman, to enter Closed Session under statute(s): 5 ILCS 120/2(c)(1) 5 ILCS 120/2(c)(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity

Final Resolution: Motion Carried 6-0

Aye: Mr. Matt Bauman, Mrs. Lauri Doyle, Mrs. Ruth Kroner, Mr. Brent Lightfoot, Ms. Toni Morgan, Mrs. Alison Swanson

The Board of Education entered closed session at 8:36 p.m.

10.2 Return to Open Session

A motion was made by Mrs. Ruth Kroner, second by Mr. Matt Bauman, to return to Open Session

Final Resolution: Motion Carried 6-0

Aye: Mr. Matt Bauman, Mrs. Lauri Doyle, Mrs. Ruth Kroner, Mr. Brent Lightfoot, Ms. Toni Morgan, Mrs. Alison Swanson

The Board of Education returned to open session at 9:02 p.m.

Upon Roll Call the following members answered present:

Matt Bauman, Lauri Doyle, Ruth Kroner, Brent Lightfoot, Toni Morgan, Alison Swanson

Members Absent (at roll call):

Heather Moyer

Administration Present:

Superintendent of Schools Dr. John Sparlin

Associate Superintendent of Educational Services Faith Dahlquist Chief Financial Officer Christi Tyler

Others Present:

Board Attorney Maureen Lemon, Ottosen Britz Kelly Cooper Gilbert and DiNolfo, Ltd; as well as employees of the District and members of the community.

11. Action Item

11.2 Approval of Personnel Report

A motion was made by Mrs. Ruth Kroner, second by Mr. Matt Bauman, to approve the Personnel report as discussed and amended in closed session

Ms. Morgan shared her thoughts of not being in favor of adding staff at the district administration center and that was the reason for her to objecting to the personnel report.

Final Resolution: Motion Carried 4-2

Aye: Mr. Matt Bauman, Mrs. Lauri Doyle, Mrs. Ruth Kroner, Ms. Toni Morgan, Nay: Mr. Brent Lightfoot, Mrs. Alison Swanson

12. Adjournment

12.1 Adjourn

A motion was made by Mrs. Ruth Kroner, second by Mr. Matt Bauman, to adjourn.

All were in favor unanimously to adjourn.

Final Resolution: Motion Carried 6-0

Aye: Mr. Matt Bauman, Mrs. Lauri Doyle, Mrs. Ruth Kroner, Mr. Brent Lightfoot, Ms. Toni Morgan, Mrs. Alison Swanson

The meeting adjourned at 9:04 p.m.

https://www.sd308.org/site/handlers/filedownload.ashx?moduleinstanceid=9932&dataid=56117&FileName=9.9.19%20Board%20Meeting%20Minutes.doc.pdf

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Oswego Community Unit School District 308 Board