Kendall County Times

City of Yorkville City Council met Feb. 13.

Here are the minutes provided by the council:

Mayor Purcell called the meeting to order at 7: 00 p.m. and led the Council in the Pledge of Allegiance.

ROLL CALL

City Clerk Behland called the roll.

Ward I Koch Present

Transier Present

Ward II Plocher Present ( electronic attendance)

Soling Present

Ward III Funkhouser Present

Marek Present

Ward IV Tarulis Present

Corneils Present

Staff in attendance at City Hall: City Clerk Behland, Deputy Chief of Police Mikolasek, Attorney Lamb, Public Works Director Dhuse, Community Development Director Barksdale- Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, Assistant City Administrator Willrett, and EEI Engineer Sanderson.

Staff in attendance electronically: City Administrator Olson

Members ofthe public were able to attend this meeting in person as well as being able to access the meeting remotely via Zoom which allowed for video, audio, and telephonic participation.

A meeting notice was posted on the City' s website on the agenda, minutes, and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely:

https:// us02web. zoom. uJ/ 83653937576? pwd—Ym5XN IpTY WtQ V HB3d W FqV W 9MK2xCQT09. The Zoom meeting ID was 836 5393 7576.

QUORUM

A quorum was established.

AMENDMENTS TO THE AGENDA

None.

PRESENTATIONS

None.

PUBLIC HEARINGS

None.

CITIZEN COMMENTS ON AGENDA ITEMS

None.

CONSENT AGENDA

1. Minutes of the Regular City Council— January 9, 2024

2. Minutes of the Regular City Council— January 23, 2024

3. Bill Payments for Approval

2, 061, 557. 25 ( vendors)

133, 983. 39 ( wire payments)

805, 034. 02 ( payroll period ending 01/ 19/ 24& 02/ 02/ 24)

3, 000, 574. 66 ( total)

Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Funkhouser; seconded by Alderman Corneils.

Motion approved by a roll call vote. Ayes- 8 Nays- 0

Koch- aye, Plocher- aye, Funkhouser- aye, Tarulis- aye, Transier- aye, Soling- aye, Marek- aye, Corneils- aye

REPORTS

MAYOR' S REPORT

Bond Counsel Engagement Letter( Raintree SSA I& II)

(CC 2024- 07)

Mayor Purcell entertained a motion to approve an engagement letter with Saul Ewing, LLP as bond counsel for the potential refunding of the Raintree I and Raintree II Special Service Area( SSA) bonds for a fixed fee of either$ 65, 000 or$ 75, 000, depending on whether one or both Raintree SSA bonds are refunded and authorize the Mayor to execute. So moved by Alderman Koch; seconded by Alderman Marek.

Motion approved by a roll call vote. Ayes- 8 Nays- 0

Plocher- aye, Funkhouser- aye, Tarulis- aye, Transier- aye, Soling- aye, Marek- aye, Corneils- aye, Koch- aye

Proposed WIFIA Loan— Municipal Advisor and Bond Counsel Engagement Letters

(CC 2024- 08)

Mayor Purcell entertained a motion to approve the engagement letters for Speer Financial, Inc., the municipal advisor, with a fee of approximately $ 91, 250, and Saul Ewing, the bond counsel, with a fixed fee of$90, 000 and authorize the Mayor to execute. So moved by Alderman Transier; seconded by Alderman Soling.

Motion approved by a roll call vote. Ayes- 8 Nays- 0

Funkhouser- aye, Tarulis-aye, Transier-aye, Soling- aye, Marek- aye, Corneils- aye, Koch- aye, Plocher- aye

Fireworks Display Contract

(CC 2024- 09)

Resolution 2024- 05 a. Authorizing a Contract with Mad Bomber Fireworks Productions for the Purchase of Fireworks for Two City- Sponsored Fireworks Displays

Ordinance 2024- 04 b. Authorizing the Sixth Amendment to the Annual Budget of the United City of Yorkville, for the Fiscal Year Commencing on May 1, 2023 and Ending on April 30, 2024

Mayor Purcell entertained a motion to approve a Resolution Authorizing a Contract with Mad Bomber Fireworks Productions for the Purchase of Fireworks for Two City- Sponsored Fireworks Displays and an Ordinance Authorizing the Sixth Amendment to the Annual Budget of the United City of Yorkville, for the Fiscal Year Commencing on May 1, 2023 and Ending on April 30, 2024 and authorize the Mayor and City Clerk to execute. So moved by Alderman Tarulis; seconded by Alderman Corneils.

Motion approved by a roll call vote. Ayes- 8 Nays- 0

Tarulis- aye, Transier- aye, Soling- aye, Marek- aye, Corneils- aye, Koch- aye, Plocher- aye, Funkhouser- aye

VirTra Police Training Simulator

(CC 2024- 10)

Resolution 2024- 06 a. Authorizing the Purchase of a VirTra V- 300 LE- 1 Police Training Simulator

Resolution 2024- 07 b. Approving an Intergovernmental Agreement Among the United City of Yorkville, The Village of Oswego, The Village of Montgomery, The City of Plano, The County of Kendall and Yorkville School District# 115

Mayor Purcell entertained a motion to approve a Resolution Authorizing the Purchase of a VirTra V- 300 LE- I Police Training Simulator and a Resolution Approving an Intergovernmental Agreement Among the United City of Yorkville, The Village of Oswego, The Village of Montgomery, The City of Plano, The County of Kendall and Yorkville School District# 115 and authorize the Mayor and City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Soling.

Motion approved by a roll call vote. Ayes- 8 Nays- 0

Transier- aye, Soling- aye, Marek- aye, Corneils- aye, Koch- aye, Plocher- aye, Funkhouser- aye, Tarulis- aye

Public Works Dump Truck Purchases

(CC 2024- 11)

Resolution 2024- 08 a. Authorizing the Purchase of Four Dump Trucks from Lind Co Equipment Sale

Ordinance 2024- 05 b. Authorizing the Seventh Amendment to the Annual Budget of the United City of Yorkville, for the Fiscal Year Commencing on May 1, 2023 and Ending on April 30, 2024

Mayor Purcell entertained a motion to approve a Resolution Authorizing the Purchase of Four Dump Trucks from Lind Co Equipment and an Ordinance Authorizing the Seventh Amendment to the Annual Budget of the United City of Yorkville, for the Fiscal Year Commencing on May 1, 2023 and Ending on April 30, 2024 and authorize the Mayor and City Clerk to execute. So moved by Alderman Transier; seconded by Alderman Funkhouser.

Public Works Director Dhuse shared with the Council that they have a unique opportunity to purchase four dump trucks simultaneously. The vendor that the City has used was able to buy twenty dump trucks, and they will take possession in April. The City' s delivery date should be December, with no anticipated cost increases. These dump trucks move more snow so much more efficiently, and they will cut down the plow times. Mayor Purcell mentioned that staff was proposing to budget for two vehicles, which have been moved up early to accommodate the purchase. Director Dhuse mentioned they also paused the purchase of a new leaf vac and two new trucks for staff. Alderman Koch asked about the two vehicles they are pausing on and if they will still be needed. Director Dhuse shared that the price for those vehicles can be decreased, or funds could be transferred to another purchase required. Alderman Marek asked if these trucks would hold more salt. Director Dhuse stated that the dump trucks will carry 26, 000 lbs. of salt vs. the current 6, 000 lbs.

Motion approved by a roll call vote. Ayes- 8 Nays- 0

Soling- aye, Marek- aye, Corneils- aye, Koch- aye,

Plocher- aye, Funkhouser- aye, Tarulis- aye, Transier- aye Kendall County Comprehensive Land Use Plan

Amendment (Route 47 and Eldamain Road)

(CC 2024- 12)

Community Development Director Barksdale- Noble reported that the County wants to amend its Comprehensive Land Use Map for the areas located south of Yorkville on both sides of Route 47 in Kendall Township due to market conditions. The County is seeking to change the classification of nine properties from a transportation corridor to a mixed- use business. Staff is not opposed to the changes as they align with the City' s goals for the same area. There were no questions or feedback from the Council.

PUBLIC WORKS COMMITTEE REPORT

Resolution 2024- 09 Approving an Agreement with Kluber, Inc. for the Design of a Public Works Facility

(PW 2024- 12)

Alderman Koch made a motion to approve a Resolution Approving an Agreement with Kluber, Inc. for the Design of a Public Works Facility and authorize the Mayor and City Clerk to execute; seconded by Alderman Marek.

City Administrator Olson shared that the contract has not changed from the previous meeting, but he included an updated cover memo. He reiterated that the current Kluber contract would put Kluber into the process of helping the City hire a construction manager. They would sit through the interviews and give input to the City, and they would not necessarily have a vote on the hire. There were questions on the architect fees related to the overall project, which Mr. Olson shared they are itemized within the cover memo. The City' s range is between 7% and 7. 6%, depending on the project size. South Elgin had a public works facility constructed through Kluber in 2016; their fees were 7. 4%. Aurora is finishing a significantly large public works facility, and Kluber is only working on building shell; their fee is 6. 97%. Alderman Funkhouser had previously asked about taking tours of other facilities. Mayor Purcell asked Chris Hanson about the tours, and he stated that this is a part of the process. Before starting the schematic design phase, they would want to tour not only the facilities Kluber has worked on but others as well.

Motion approved by a roll call vote. Ayes- 7 Nays- 1

Marek- aye, Corneils- aye, Koch- aye, Plocher- aye, Funkhouser- aye, Tarulis- nay, Transier- aye, Soling- aye

Yorkville Public Works Building- Agreement for Professional Services( EEI Contract)

(PW 2024- 13)

Alderman Koch made a motion to approve the Yorkville Public Works Building for Professional Services Agreement and authorize the Mayor and City Clerk to execute; seconded by Alderman Soling.

City Administrator Olson shared that the contract with EEI is for the external work that will be needed for the project.

Motion approved by a roll call vote. Ayes- 8 Nays- 0

Corneils- aye, Koch- aye, Plocher- aye, Funkhouser- aye, Tarulis- aye, Transier- aye, Soling- aye, Marek- aye

ECONOMIC DEVELOPMENT COMMITTEE REPORT

Resolution 2024- 10 Approving an Intergovernmental Agreement for Reciprocal Inspection Services Between the United City of Yorkville and Kendall County

(EDC 2024- 13)

Alderman Koch made a motion to approve a Resolution Approving an Intergovernmental Agreement for Reciprocal Inspection Services Between the United City of Yorkville and Kendall County and authorize the Mayor and City Clerk to execute; seconded by Alderman Soling.

Motion approved by a roll call vote. Ayes- 8 Nays- 0

Koch- aye, Plocher- aye, Funkhouser- aye, Tarulis- aye, Transier- aye, Soling- aye, Marek- aye, Corneils- aye

PUBLIC SAFETY COMMITTEE REPORT

No report.

ADMINISTRATION COMMITTEE REPORT

No report.

PARK BOARD

Resolution 2024- 11 Authorizing the Donation of Certain Used Playground Equipment to Kids Around the World, a Not-For-Profit Entity

(CC 2024- 13)

Mayor Purcell entertained a motion to approve a Resolution Authorizing the Donation of Certain Used Playground Equipment to Kids Around the World, a Not- For- Profit Entity and authorize the Mayor and City Clerk to execute. So moved by Alderman Marek; seconded by Alderman Koch.

Parks and Recreation Director Evans reported to the Council that this is a unique opportunity for the City to work with Kids Around the World, a non- profit. The Emily Sleezer Playground was previously approved for a complete tear- down and replacement, which was ordered and delivered in 2023. Kids Around the World contacted the City about possibly donating the used equipment to their organization. Their organization removes old playground equipment from park districts and municipalities, refurbishes it, and reinstalls it in underprivileged countries worldwide. Alderman Tarulis asked if the City has any liability for any defects in the equipment. Director Evans stated the non- profit would have its liability insurance. Dave Mogle, the City' s previous Parks and Recreation Director, who works with the non profit, thanked the Council for the donation. Alderman Marek asked if this is a relationship we would keep open, and Director Evans said absolutely. They will even take pieces of equipment if we have a partial refurbishment.

Motion approved by a roll call vote. Ayes- 8 Nays- 0

Plocher- aye, Funkhouser- aye, Tarulis- aye, Transier- aye, Soling-aye, Marek-aye, Comeils- aye, Koch- aye

PLANNING AND ZONING COMMISSION

No report.

CITY COUNCIL REPORT

No report.

CITY CLERK' S REPORT

No report.

COMMUNITY& LIAISON REPORT

No report.

STAFF REPORT

Watermain Replacement— Public Meeting

City Engineer Sanderson reported that there will be a public meeting at 5: 00 p. m. on Tuesday, February 271h. This project is for the 2024 Watermain Improvements— Contract B for the Fox Industrial Park. The contractor for the project plans to start in early March.

MAYOR' S REPORT ( cont' d)

City Buildings Updates

(CC 2021- 04)

No report.

Water Study Update

(CC 2021- 38)

No report.

ADDITIONAL BUSINESS

None.

CITIZEN COMMENTS

Dan, a resident of Fox Hill, expressed his dislike to the Council regarding the trees being cut down along the Rob Roy Creek. They are cutting down all the trees and destroying the park. He asked them to stop or to please save some of the trees.

EXECUTIVE SESSION

None.

ADJOURNMENT

Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Corneils; seconded by Alderman Funkhouser.

Motion unanimously approved by a viva voce vote.

Meeting adjourned at 7: 31 p. m.

https://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/5587