City of Joliet Public Service Committee met October 3.
Here is the minutes provided by the Committee:
1.Roll Call
Present: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Absent: Councilman Larry E. Hug.
Also Present: Jim Eggen - Director of Public Utilities, Jim Trizna - Director of Public Works, Bon Mui - Public Utilities Administrator, Kendall Jackson - Director of Community Development, Ken Mihelich, Director of Administrative Services, Greg Ruddy - Public Works Administrator, Russ Lubash - Traffic Engineer, Mark Sefcik - Civil Engineer I, Ryan Liang - Civil Engineer II, David Ortiz - Civil Engineer I, Scott Gapsevich - Engineering Supervisor, Lisa Dorothy - Civil Engineer, Bob Okon - Herald News and Chris Bayner - Resident.
Councilman Hug joined the meeting.
2. Approval Of Minutes
Motion to approve the Minutes of the Public Service Committee Meeting from September 19, 2017 was made by Councilman Don "Duck" Dickinson.
Motion seconded by Councilwoman Bettye Gavin.
Motion carried by the following vote:
Ayes: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
3. Public Comment
4. Consent Agenda
a. Motion to Accept Staff’s recommendation regarding a Request for Multi- Way Stop Sign at the intersection of Theodore Street and Brighton Lane
Russ Lubash, Traffic Engineer, discussed the Multi-way Stop request at Theodore and Brighton Lane / Westhampton Drive. This is the first residential area west of Route 59 on Theodore Street. This intersection was looked at previously with a request dated April 4, 2016. As part of these studies, the entire corridor of Theodore Street was reviewed. There are a total of 16 streets within this corridor that intersect Theodore Street. As part of the stop sign study, traffic counts were taken. Based on the traffic volumes, this intersection has approximately 192,439 vehicles traveling past it. Per the MUTCD Guidelines, this intersection does not meet the minimum volumes to warrant a "STOP" sign. Traffic crashes were reviewed from 2013 to present. Nine of twenty one (21) crashes involved vehicles turning left from Theodore Street. This indicated the need for left turn lane improvements. The majority of crashes along this corridor are left turn accidents and most of the intersections need this same type of improvement. After the review of this intersection, Public Works denies installation of a "STOP" sign here. The Department of Public Works will be expanding the limits of Phase I Engineering Study to include Theodore Street from Drauden Road to Illinois Route 59.. Preliminary recommendation would be for a fifth lane of traffic which will be installed for center turn lanes. This will be budgeted for in FY2018. For immediate improvements, "Intersection Ahead" signage will occur for areas between Drauden Road and Route 59.
Motion to adopt a) Motion to Accept Staff’s recommendation regarding a Request for Multi-Way Stop Sign at the intersection of Theodore Street and Brighton Lane was made by Councilman Don "Duck" Dickinson.
Motion seconded by Councilwoman Bettye Gavin.
Motion carried by the following vote:
Ayes: Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
5. Contracts
a. Police Station - HVAC System Control and Front End Upgrade
Ken Mihelich, Director of Administrative Services, discussed the replacement of controls to the HVAC System for the Police Station, in the amount of $152,000.00, on behalf of AMS Mechanical Systems.
b. Request for Authorization to Reject Bid for Heating System Replacement and Award a Contract for the Purchase and Installation of a Replacement Boiler for Fleet Services
Ken Mihelich discussed the Heating System Replacement for Fleet Services, in the amount of $55,240.00, on behalf of George Quill and Sons Inc.
c. Request for Authorization to Award a Contract for the Winterization and Spring Startup of Plumbing at the Minor League Ball Park
Ken Mihelich discussed the Winterization and Spring Startup at the Minor League Ball Park, in the amount of $20,950.00, on behalf of Peter Perella and Co.
d. Request for Authorization to Award a Contract for the purchase of replacement parts for the No. 3 Digester Heat Exchanger at the Eastside Wastewater Treatment Plant
Jim Eggen, Director of Public Utilities, discussed the repairs to the No. 3 Digester Heat Exchanger, in the amount of $28,296.00, on behalf of Evoqua Water Technologies / Envirex Products.
e. Request for Authorization to Approve a Professional Services Agreement for the Evaluation of the Water Treatment Pressure Filter Media
Jim Eggen discussed the Water Treatment Pressure Filter Media, in the amount of $44,000.00, on behalf of Lockwood, Andrews & Newnam Inc. The filter media is projected to last 20 years and the vessels have been online for 10 years. We have worked with Lockwood, Andrews & Newnam Inc. from the beginning of the vessel installation. Complete inspection of all 22 vessels will take place during the filter inspections.
f. Request for Authorization to Award a Contract for the Rowell Avenue – West Half (2600’ – 3650’ N. of Laraway Road) Roadway Improvements – 2017
Scott Gapsevich, Engineering Supervisor, discussed the Rowell Avenue - West Half Roadway Improvements Project, in the amount of $246,901.30, on behalf of P. T. Ferro Construction Co. There is 225 feet of Laraway Road which is the responsibility of Laraway C.C.S.D. 70C. The City of Joliet will be reimbursed for construction costs in an amount not to exceed $92,400.00. This work will not start until the Spring of 2018.
g. Request for Authorization to Award a Contract for the Westshire Drive Alley Drainage Improvement Project
Mark Sefcik, Civil Engineer I, discussed the Westshire Drive Alley Drainage Improvement Project, in the amount of $34,466.50, on behalf of Len Cox & Sons Excavating. This alley is between Westshire Drive and Barthelme Avenue just north of Vernon Avenue.
h. Request for Authorization to Award a Contract for the 2017 – 2018 Large Meter Replacement Program
Jim Eggen discussed the 2017 - 2018 Large Meter Replacement Program, in the amount of $87,951.15, on behalf of Calumet City Plumbing & Heating Co. Inc.
i. Request for Authorization to Award a Contract for the Black Road Over Rock Run Creek Water Main Improvement Project – 2017
Ryan Liang, Civil Engineer II, discussed the Black Road over Rock Run Creek Water Main Improvements Project, in the amount of $159,750.00, on behalf of Len Cox & Sons Excavating. This work will take place this fall.
Motion to recommend Authorization to Award a Contract for: a) Police Station - HVAC System Control and Frond End; b) Reject Bid for Heating System replacement and Award a Contract for the Purchase and Installation of a Replacement Boiler for Fleet Services; c) Winterization and Spring Startup of Plumbing at the Minor League Ball Park; d) Purchase of Replacement Parts for the No. 3 Digester Heat Exchanger at the Eastside Wastewater Treatment Plant; e) Approve a Professional Services Agreement for the Evaluation of the Water Treatment Pressure Filter Media; f) Rowell Avenue - West Half (2600' - 3650' N. of Laraway Road) Roadway Improvements - 2017; g) Westshire Drive Alley Drainage Improvement Project; h) the 2017-2018 Large Meter Replacement Program; and i) the Black Road Over Rock Run Creek Water Main Improvement Project - 2017 to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
6. Change Orders / Pay Estimates / And Final Payments
a. Request for Authorization to Approve Change Order No. 1 for the 2017 Sidewalk / Curb Replacement Program
David Ortiz, Civil Engineer I, discussed Change Order No. 1 for the Sidewalk / Curb Replacement Project, in the amount of $26,489.70, on behalf of Globe Construction Co.
b. Request for Authorization to Approve Change Order No. 2 for the Westside Diffuser Replacement Project
Jim Eggen discussed Change Order No. 2 to the Westside Diffuser Replacement Project, in the amount of $51,437.57, on behalf of Dahme Mechanical Industries Inc. This increase was to replace multiple large diameter gaskets for leaks found during repairs.
c. Request for Authorization to Approve Payment for Emergency Sewer Repair – Ohio Street
Jim Eggen discussed payment for Emergency Sewer Repair on Ohio Street, in the amount of $67,925.00, on behalf of J.S. Alberico Construction Co.
d. Request for Authorization to Approve Change Order No. 1 and Payment Request No. 2 for the US Route 30 at Interstate 55 Ramps Improvements Project – MFT Sect. No. 14-00470-00-TL
Russ Lubash discussed Change Order No. 1 for the US Route 30 at Interstate 55 Ramps Improvements Project, in the amount of $2,944.33. Also discussed was Request No. 2 and Final payment, in the amount of $5,910.41 on behalf of IDOT.
Motion to recommend Request for Authorization to Approve: a) Change Order No. 1 for the 2017 Sidewalk / Curb Replacement Program; b) Change Order No. 2 for the Westside Diffuser Replacement Project; and c) Payment for Emergency Sewer Repair - Ohio Street to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
Motion to approve d.). Request for Authorization to Approve Change Order No. 1 and Payment Request No. 2 for the US Route 30 at Interstate 55 Ramps Improvements Project – MFT Sect. No. 14-00470-00-TL was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
7. Ordinances And Resolutions
a. Supplemental Resolution Appropriating Additional Funds for the US Route 30 at Interstate 55 Ramps Improvements Project - MFT Sect. No. 14- 00470-00-TLs resolution - us 30 ramps
Jim Trizna discussed the MFT Resolution for additional funds for the Interstate 55 Ramps improvements. b. Resolution Approving Amendment No. 1 to the State Capital Grant Agreement Between the State of Illinois Department of Transportation Office of Intermodal Project Implementation and the City of Joliet res amd 1 st cap agmt idot intermodal imp
Kendall Jackson, Director of Community Development, discussed the Resolution approving Amendment No. 1 to the Grant Agreement between the State of Illinois Department of Transportation and Intermodal Project Implementation.
Motion to recommend Resolution: a) Appropriating Funds for the US Route 30 at Interstate 55 Ramps Improvements Project - MFT Section 14-00470-00-TL and b) Approving Amendment No. 1 to the State Capital Grant Agreement Between the State of Illinois Department of Transportation Office of Intermodal Project Implementation and the City of Joliet to full Council was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
8. New or Old Business, not for final action or recommendation
a. Report on Hydrant Repairs
Jim Eggen stated 19 hydrants were repaired, six were out of service and six were operational needing repair. Currently, there are 16 operational needing repairs and 54 out of service.
b. Report on Valves
Mr. Eggen stated nineteen valves are out of service. Two valves were added to list, two of those repaired leaving us still at 19 out of service.
c. Utilities Contracted Services
Last Friday there was a water leak at 71 N. Chicago Street. This has been isolated and there were multiple conflicts with ComEd and other utilities. Our crews were not able to get access to the deep water line. On Monday, October 2, 2017, we had a contractor, Austin Tyler, come in and run a new service line. This new service line will be connected to the new main that will be installed next year.
9. Adjournment
Motion to adjourn was made by Councilwoman Bettye Gavin.
Motion seconded by Councilman Don "Duck" Dickinson.
Motion carried by the following vote:
Ayes: Councilman Larry E. Hug, Councilman Don "Duck" Dickinson, Councilwoman Bettye Gavin.
Nays: None.
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